Client Review
Challenge
The team faced challenges managing hundreds of maternity guidelines, SOPs and policies stored across the intranet. Staff often struggled to find the correct version and updates were tracked manually on Excel sheets that didn’t always align with document names or versions. This made oversight difficult and delayed updates, increasing the risk of outdated or inconsistent information being used in practice.
Solution
SOPHIA provided a single, cloud-based platform for creating, storing and maintaining all maternity documents. SOPHIA has allows: • All maternity guidelines migrated to a searchable digital library • Access via desktop, tablet or phone — even on the ward • Automatic notifications for document owners and overdue reviews • Easier collaboration and faster approvals without lengthy email exchanges or committee meetings • Conversion of long PDF guidelines into interactive flowcharts for key high-risk processes such as sepsis, PPH and escalation pathways
Results
The move to SOPHIA has simplified governance and improved safety by ensuring staff always follow the most current guidance. Review cycles are now automated, version control is transparent and oversight of maternity governance has become far more efficient.
