Higher Education
Governance and Policy Management Software for Healthcare
SOPHIA helps hospitals, mental health, primary care and aged care providers standardise processes, improve safety and prove compliance — all in one secure, cloud-based governance and policy management platform. With version control, interactive SOPs and audit-ready reporting, SOPHIA enables safer care delivery and stronger governance.
Trusted by thousands of users
Key challenges in Healthcare
Policies and SOPs scattered across systems and shared drives
Inconsistent practices between sites and teams, leading to safety risks
Manual compliance tracking and outdated logs that cause blind spots during inspections
Limited visibility into whether staff have read, understood or followed key policies
Slow onboarding and training, especially for temporary or rotating staff
Reactive governance, with issues identified only after incidents or audits
How SOPHIA helps
Centralised, easy-to-find SOPs and policies at your fingertips
Bring all your governance, clinical and operational documents into one secure, central platform. SOPHIA standardises policies, guidelines and processes across departments and sites, ensuring consistency and clarity across your organisation.
AI-generated interactive flowcharts and clinical checklists
Turn lengthy guidelines into intuitive, visual process maps and flowcharts that are easy to follow in practice. Digitise clinical checklists and training resources to reduce risk and improve patient safety.
Track engagement and compliance across teams and sites
Monitor how staff interact with guidelines, policies and SOPs. Custom dashboards track engagement, completion and quiz scores across multiple teams and locations, supporting Quality Improvement and incident learning programmes.
Simplify reviews, approvals and version control
Automate document review cycles and approval workflows with full version history and audit trails. SOPHIA ensures staff always follow the latest approved guidance, making compliance effortless.
Accelerate adoption of new technologies
From new Electronic Patient Record (EPR) systems to digital care tools, SOPHIA supports rapid rollout and adoption by embedding new procedures and workflows into daily practice. It also helps with preparation and process mapping, improving consistency, oversight and readiness across sites.
Hospitals and Healthcare
Governance and Policy Management Software for Healthcare
Governance and Policy Management Software for Healthcare
Governance and Policy Management Software for Healthcare
SOPHIA helps hospitals, mental health, primary care and aged care providers standardise processes, improve safety and prove compliance — all in one secure, cloud-based governance and policy management platform. With version control, interactive SOPs and audit-ready reporting, SOPHIA enables safer care delivery and stronger governance.
SOPHIA helps hospitals, mental health, primary care and aged care providers standardise processes, improve safety and prove compliance — all in one secure, cloud-based governance and policy management platform. With version control, interactive SOPs and audit-ready reporting, SOPHIA enables safer care delivery and stronger governance.
Trusted by over 40,000 users
Key Challenges in
Healthcare
Key Challenges in
Healthcare
Key Challenges in
Healthcare
Policies and SOPs scattered across systems and shared drives
Inconsistent practices between sites and teams, leading to safety risks
Manual compliance tracking and outdated logs that cause blind spots during inspections
Limited visibility into whether staff have read, understood or followed key policies
Slow onboarding and training, especially for temporary or rotating staff
Reactive governance, with issues identified only after incidents or audits
Policies and SOPs scattered across systems and shared drives
Inconsistent practices between sites and teams, leading to safety risks
Manual compliance tracking and outdated logs that cause blind spots during inspections
Limited visibility into whether staff have read, understood or followed key policies
Slow onboarding and training, especially for temporary or rotating staff
Reactive governance, with issues identified only after incidents or audits
patients are harmed while receiving hospital care worldwide
20%
1 in 10
£5.1 billion
UK health and social care services need improvement
spent on claims for harm in UK health care (2023)
The Cold, Hard Stats.
The Cold, Hard Stats.
20%
patients are harmed while receiving hospital care worldwide
1 in 10
£5.1 billion
UK health and social care services need improvement
spent on claims for harm in UK health care (2023)
spent on claims for harm in UK health care (2023)
The Cold, Hard Stats.
patients are harmed while receiving hospital care worldwide
20%
1 in 10
£5.1 billion
UK health and social care services need improvement
spent on claims for harm in UK health care (2023)
The Cold, Hard Stats.
patients are harmed while receiving hospital care worldwide
1 in 10
£5.1 billion
The Cold, Hard Stats.
20%
UK health and social care services need improvement
spent on claims for harm in UK health care (2023)
The Cold, Hard Stats.
How SOPHIA helps
Centralised, easy-to-find SOPs and policies at your fingertips
Bring all your governance, clinical and operational documents into one secure, central platform. SOPHIA standardises policies, guidelines and processes across departments and sites, ensuring consistency and clarity across your organisation.
AI-generated interactive flowcharts and clinical checklists
Turn lengthy guidelines into intuitive, visual process maps and flowcharts that are easy to follow in practice. Digitise clinical checklists and training resources to reduce risk and improve patient safety.
Track engagement and compliance across teams and sites
Monitor how staff interact with guidelines, policies and SOPs. Custom dashboards track engagement, completion and quiz scores across multiple teams and locations, supporting Quality Improvement and incident learning programmes.
Simplify reviews, approvals and version control
Automate document review cycles and approval workflows with full version history and audit trails. SOPHIA ensures staff always follow the latest approved guidance, making compliance effortless.
Always inspection-ready with live data and AI-powered audit tools
Stay prepared for CQC inspections with up-to-date evidence, compliance data and document access logs. SOPHIA’s AI can analyse your library against national standards, identifying gaps and supporting audit readiness.
Accelerate adoption of new technologies
From new Electronic Patient Record (EPR) systems to digital care tools, SOPHIA supports rapid rollout and adoption by embedding new procedures and workflows into daily practice. It also helps with preparation and process mapping, improving consistency, oversight and readiness across sites.
How SOPHIA helps
Centralised, easy-to-find SOPs and policies at your fingertips
Bring all your governance, clinical and operational documents into one secure, central platform. SOPHIA standardises policies, guidelines and processes across departments and sites, ensuring consistency and clarity across your organisation
AI-generated interactive flowcharts and clinical checklists
Turn lengthy guidelines into intuitive, visual process maps and flowcharts that are easy to follow in practice. Digitise clinical checklists and training resources to reduce risk and improve patient safety.
Track engagement and compliance across teams and sites
Monitor how staff interact with guidelines, policies and SOPs. Custom dashboards track engagement, completion and quiz scores across multiple teams and locations, supporting Quality Improvement and incident learning programmes.
Simplify reviews, approvals and version control
Automate document review cycles and approval workflows with full version history and audit trails. SOPHIA ensures staff always follow the latest approved guidance, making compliance effortless.
Accelerate adoption of new technologies
From new Electronic Patient Record (EPR) systems to digital care tools, SOPHIA supports rapid rollout and adoption by embedding new procedures and workflows into daily practice. It also helps with preparation and process mapping, improving consistency, oversight and readiness across sites.
Always inspection-ready with live data and AI-powered audit tools
Stay prepared for CQC inspections with up-to-date evidence, compliance data and document access logs. SOPHIA’s AI can analyse your library against national standards, identifying gaps and supporting audit readiness.
Turn complexity into clarity with SOPHIA AI
Schedule a call with our expert team
Trusted by over 30,000 users, SOPHIA is delivering measurable improvements in productivity, cost efficiency and quality assurance.
Turn complexity into clarity with SOPHIA AI
Schedule a call with our expert team
Trusted by over 30,000 users, SOPHIA is delivering measurable improvements in productivity, cost efficiency and quality assurance.
Case Study: Transforming Maternity Governance at Ashford and St Peter’s
Case Study: Transforming Maternity Governance at Ashford and St Peter’s
Case Study: Transforming Maternity Governance at Ashford and St Peter’s
The Maternity Department at Ashford and St Peter’s NHS Foundation Trust replaced scattered intranet folders and manual trackers with SOPHIA. The result: instant access to the right version of any policy or SOP, streamlined approvals and safer care through interactive, easy-to-follow guidance.
Discover how our cutting-edge solutions can address the unique challenges in your industry.
The Maternity Department at Ashford and St Peter’s NHS Foundation Trust replaced scattered intranet folders and manual trackers with SOPHIA. The result: instant access to the right version of any policy or SOP, streamlined approvals and safer care through interactive, easy-to-follow guidance.
The Challenge
The team faced challenges managing hundreds of maternity guidelines, SOPs and policies stored across the intranet. Staff often struggled to find the correct version and updates were tracked manually on Excel sheets that didn’t always align with document names or versions. This made oversight difficult and delayed updates, increasing the risk of outdated or inconsistent information being used in practice.
The team faced challenges managing hundreds of maternity guidelines, SOPs and policies stored across the intranet. Staff often struggled to find the correct version and updates were tracked manually on Excel sheets that didn’t always align with document names or versions. This made oversight difficult and delayed updates, increasing the risk of outdated or inconsistent information being used in practice.
The Solution
The Solution
The Solution
All maternity guidelines migrated to a searchable digital library
Access via desktop, tablet or phone — even on the ward
Automatic notifications for document owners and overdue reviews
Easier collaboration and faster approvals without lengthy email exchanges or committee meetings
Conversion of long PDF guidelines into interactive flowcharts for key high-risk processes such as sepsis, PPH and escalation pathways
The Results
The Results
The Results
The move to SOPHIA has simplified governance and improved safety by ensuring staff always follow the most current guidance. Review cycles are now automated, version control is transparent and oversight of maternity governance has become far more efficient.
The move to SOPHIA has simplified governance and improved safety by ensuring staff always follow the most current guidance. Review cycles are now automated, version control is transparent and oversight of maternity governance has become far more efficient.
“Many of our incidents related to staff not following policies or treatment guidelines…SOPHIA helps make them easier for staff to read and follow.”
“Many of our incidents related to staff not following policies or treatment guidelines…SOPHIA helps make them easier for staff to read and follow.”
Maternity Governance Lead
Maternity Governance Lead
How SOPHIA helps
Centralised, easy-to-find SOPs and policies at your fingertips
Bring all your governance, clinical and operational documents into one secure, central platform. SOPHIA standardises policies, guidelines and processes across departments and sites, ensuring consistency and clarity across your organisation.
AI-generated interactive flowcharts and clinical checklists
Turn lengthy guidelines into intuitive, visual process maps and flowcharts that are easy to follow in practice. Digitise clinical checklists and training resources to reduce risk and improve patient safety.
Track engagement and compliance across teams and sites
Monitor how staff interact with guidelines, policies and SOPs. Custom dashboards track engagement, completion and quiz scores across multiple teams and locations, supporting Quality Improvement and incident learning programmes.
Simplify reviews, approvals and version control
Automate document review cycles and approval workflows with full version history and audit trails. SOPHIA ensures staff always follow the latest approved guidance, making compliance effortless.
Accelerate adoption of new technologies
From new Electronic Patient Record (EPR) systems to digital care tools, SOPHIA supports rapid rollout and adoption by embedding new procedures and workflows into daily practice. It also helps with preparation and process mapping, improving consistency, oversight and readiness across sites.
Our client testimonials
Our client testimonials
Our client testimonials
Our client testimonials
Hear from clients and experts about their experiences using the SOPHIA digital platform in healthcare organisations. Discover how SOPHIA is making a difference in everyday operations and improving patient care.
Hear from clients and experts about their experiences using the SOPHIA digital platform in healthcare organisations. Discover how SOPHIA is making a difference in everyday operations and improving patient care.
Success Stories: Clients share how SOPHIA improved operations.
Key Benefits: Clients highlight gains in efficiency and cost savings.
Ease of Use: Clients explain SOPHIA’s user-friendly implementation.
Turn complexity into clarity with SOPHIA AI
Schedule a call with our expert team
Trusted by over 30,000 users, SOPHIA is delivering measurable improvements in productivity, cost efficiency and quality assurance.
Turn complexity into clarity with SOPHIA AI
Schedule a call with our expert team
Trusted by over 30,000 users, SOPHIA is delivering measurable improvements in productivity, cost efficiency and quality assurance.
Turn complexity into clarity with SOPHIA AI
Schedule a call with our expert team
Trusted by over 30,000 users, SOPHIA is delivering measurable improvements in productivity, cost efficiency and quality assurance.