Centralise policies, streamline compliance and give
staff instant access to the right SOPs at the right time.
The Governance Platform Built for Regulated Industries
The Governance Platform Built for Regulated Industries
Explore SOPHIA
Explore SOPHIA
Centralise policies, streamline compliance and give
staff instant access to the right SOPs at the right time.
The Governance Platform Built for Regulated Industries
Explore SOPHIA
Key Features of SOPHIA
Discover how SOPHIA streamlines governance and improves operations across your organisation with powerful, user-friendly features designed to support growth and compliance
Centralised policy repository
One source of truth for policies, procedures and SOPs.
AI-powered SOP builder
Turn long documents into visual, step-by-step processes and flowcharts.
Automated workflows
Reminders for reviews, approvals and staff sign-offs.
Version control and audit trail
Always know who updated what, when.
Compliance dashboards
Live oversight of policy and process engagement and ownership.
Training and engagement
Embed training materials, track completions and audit access and quizzes.
Join the community Today
Got questions? Let’s get you moving.
Join the community Today
Got questions? Let’s get you moving.
See SOPHIA in action
Empowering healthcare, government and education teams to build trust, automate processes and stay compliant.
Key Features of SOPHIA
Discover how SOPHIA streamlines governance and improves operations across your organisation with powerful, user-friendly features designed to support growth and compliance
Centralised policy repository
One source of truth for policies, procedures, guidelines and SOPs.
Automated workflows
Reminders for reviews, approvals and staff sign-offs.
AI-powered SOP builder
Turn long documents into visual, step-by-step processes and flowcharts.
Version control and audit trail
Always know who updated what, when.
Compliance dashboards
Live oversight of policy and process engagement and ownership.
Training and engagement
Embed training materials, track completions and audit access and quizzes.
See SOPHIA in action
See SOPHIA in action
Empowering healthcare, government and education teams to build trust, automate processes and stay compliant.
Our client testimonials
Our client testimonials
Our client testimonials
Our client testimonials
Hear from clients and experts about their experiences using the SOPHIA digital platform. Discover how SOPHIA is making a difference in everyday operations and improving governance.
Hear from clients and experts about their experiences using the SOPHIA digital platform. Discover how SOPHIA is making a difference in everyday operations and improving governance.
Success Stories: Clients share how SOPHIA improved operations.
Key Benefits: Clients highlight gains in efficiency and cost savings.
Ease of Use: Clients explain SOPHIA’s user-friendly implementation.
Getting started is quick and easy: Go live within days!
Getting started is quick and easy: Go live within days!
Getting started is quick and easy: Go live within days!
SOPHIA is designed to fit your organisation - not the other way around. Our three-step onboarding process ensures a smooth rollout, minimal disruption and measurable impact from day one.
SOPHIA is designed to fit your organisation - not the other way around. Our three-step onboarding process ensures a smooth rollout, minimal disruption and measurable impact from day one.
SOPHIA is designed to fit your organisation - not the other way around. Our three-step onboarding process ensures a smooth rollout, minimal disruption and measurable impact from day one.
1
1
Configuration
Configuration
Configuration
We start by tailoring SOPHIA to your organisation’s structure and governance model.
Define roles and permissions for users and approvers
Set up categories, visibility rules and ownership
Map your organisational structure and approval processes
Align SOPHIA with your existing governance and compliance frameworks
2
Migration
Migration
Migration
Next, we migrate your existing content into SOPHIA.
Upload and organise documents, policies and SOPs
Sync with your user database (e.g. Microsoft Entra ID / Azure AD)
Prepare dashboards and reporting structures
3
Testing & Go-live
Testing & Go-live
Testing & Go-live
Once configured and populated, we test the system with key users before launch.
Run user acceptance testing and make final refinements
Launch across teams with support from our specialists
Begin converting long documents into interactive SOPs and flowcharts
Track engagement and share AI-powered training videos to support adoption
Plans for All Sizes
Plans for All Sizes
Individuals / Small teams
Ideal for smaller teams, offering essential features
£10
/user per month
What you'll get:
Unlimited digitisation of SOPs, checklists and policies
Bulk upload of policies and users
AI-supported SOP creation
Deployment support - 5 hours
Enterprise
Most Popular
Comprehensive solution with unlimited users, customisable analytics and dedicated account management
Contact Us
What you'll get:
Everything included in Basic plan
Access to SOP Academy eLearning content
Access to Global Library of SOPs
Access to SOPHIA community support
Customisable analytics and reporting dashboards
Training for editors and end users - 50 hours
Individuals / Small teams
Ideal for smaller teams, offering essential features
£10
/user per month
What you'll get:
Unlimited digitisation of SOPs, checklists and policies
Bulk upload of policies and users
AI-supported SOP creation
Deployment support - 5 hours
Enterprise
Most Popular
Comprehensive solution with unlimited users, customisable analytics and dedicated account management
Contact Us
What you'll get:
Everything included in Basic plan
Access to SOP Academy eLearning content
Access to Global Library of SOPs
Access to SOPHIA community support
Customisable analytics and reporting dashboards
Training for editors and end users - 50 hours
Individuals / Small teams
Ideal for smaller teams, offering essential features
£10
/user per month
What you'll get:
Unlimited digitisation of SOPs, checklists and policies
Bulk upload of policies and users
AI-supported SOP creation
Deployment support - 5 hours
Enterprise
Most Popular
Comprehensive solution with unlimited users, customisable analytics and dedicated account management
Contact Us
What you'll get:
Everything included in Basic plan
Access to SOP Academy eLearning content
Access to Global Library of SOPs
Access to SOPHIA community support
Customisable analytics and reporting dashboards
Training for editors and end users - 50 hours
Individuals / Small teams
Ideal for smaller teams, offering essential features
£10
/user per month
What you'll get:
Unlimited digitisation of SOPs, checklists and policies
Bulk upload of policies and users
AI-supported SOP creation
Deployment support - 5 hours
Enterprise
Most Popular
Comprehensive solution with unlimited users, customisable analytics and dedicated account management
Contact Us
What you'll get:
Everything included in Basic plan
Access to SOP Academy eLearning content
Access to Global Library of SOPs
Access to SOPHIA community support
Customisable analytics and reporting dashboards
Training for editors and end users - 50 hours
Case Study: Transforming Maternity Governance at Ashford and St Peter’s
Case Study: Transforming Maternity Governance at Ashford and St Peter’s
Case Study: Transforming Maternity Governance at Ashford and St Peter’s
The Maternity Department at Ashford and St Peter’s NHS Foundation Trust replaced scattered intranet folders and manual trackers with SOPHIA. The result: instant access to the right version of any policy or SOP, streamlined approvals and safer care through interactive, easy-to-follow guidance.
The Maternity Department at Ashford and St Peter’s NHS Foundation Trust replaced scattered intranet folders and manual trackers with SOPHIA. The result: instant access to the right version of any policy or SOP, streamlined approvals and safer care through interactive, easy-to-follow guidance.
Discover how our cutting-edge solutions can address the unique challenges in your industry.
The Challenge
The team faced challenges managing hundreds of maternity guidelines, SOPs and policies stored across the intranet. Staff often struggled to find the correct version and updates were tracked manually on Excel sheets that didn’t always align with document names or versions. This made oversight difficult and delayed updates, increasing the risk of outdated or inconsistent information being used in practice.
The team faced challenges managing hundreds of maternity guidelines, SOPs and policies stored across the intranet. Staff often struggled to find the correct version and updates were tracked manually on Excel sheets that didn’t always align with document names or versions. This made oversight difficult and delayed updates, increasing the risk of outdated or inconsistent information being used in practice.
The Solution
The Solution
The Solution
All maternity guidelines migrated to a searchable digital library
Access via desktop, tablet or phone — even on the ward
Automatic notifications for document owners and overdue reviews
Easier collaboration and faster approvals without lengthy email exchanges or committee meetings
Conversion of long PDF guidelines into interactive flowcharts for key high-risk processes such as sepsis, PPH and escalation pathways
The Results
The Results
The Results
The move to SOPHIA has simplified governance and improved safety by ensuring staff always follow the most current guidance. Review cycles are now automated, version control is transparent and oversight of maternity governance has become far more efficient.
The move to SOPHIA has simplified governance and improved safety by ensuring staff always follow the most current guidance. Review cycles are now automated, version control is transparent and oversight of maternity governance has become far more efficient.
“Many of our incidents related to staff not following policies or treatment guidelines…SOPHIA helps make them easier for staff to read and follow.”
“Many of our incidents related to staff not following policies or treatment guidelines…SOPHIA helps make them easier for staff to read and follow.”
Maternity Governance Lead
Maternity Governance Lead