SOPHIA GapProof
The rules changed. Did your policies?
Fact is, every organisation has compliance gaps. The only question is who finds them first - you, your clients or the regulators?
Find it. Fix it. Prove it.
GapProof checks your policies, procedures and controls against every regulation, standard and piece of guidance that applies to you. Then we close every gap we find with tracked amendments, approved by your team, and give you the evidence to prove it.
Regulations no longer stand still. And neither can you.
More rules. More change. More hidden risk.
• Regulations, standards and guidance now change continuously, faster than any annual policy review can keep up with.
• Policies still marked current quietly reference guidance that has been replaced, leaving gaps nobody can see.
•. Procedures drift from how teams really work, so what is written no longer matches what is done.
• New services, systems, suppliers and AI tools bring obligations your policy set was never written to cover.
•. Gaps are usually found by someone else first: an inspector, an auditor, a client or an investor.
The exposure reaches every part of the organisation. Leaders sign off assurances they cannot fully evidence. Inspections bring findings and conditions. Controls that exist only on paper lead to data breaches and failed assurance. Fines, lost contracts and collapsed deals follow. Most organisations are compliant on paper, but the paper is out of date.
Healthcare providers often operate within an environment characterised by high levels of unwarranted variation which leads to inconsistencies in patient outcomes, operational inefficiencies, avoidable risk and challenges in maintaining compliance. This situation is exacerbated by documentation and systems that are difficult to access and navigate.
What is SOPHIA GapProof?
GapProof is a gap analysis and remediation service for any regulated organisation. We check your documents against every regulation, standard and piece of guidance that applies to you, then close each gap we find.
AI does the checking at speed and scale. Our governance specialists review every finding, and your team approves every change. Nothing is final until you sign it off.
What is SOPHIA GapProof?
Find it
Find it
Every policy, procedure and control is checked against every requirement that applies to you. Each gap is traced to the specific rule it fails and ranked by risk. Your documents stay confidential and are never used to train third-party models.
Every policy, procedure and control is checked against every requirement that applies to you. Each gap is traced to the specific rule it fails and ranked by risk. Your documents stay confidential and are never used to train third-party models.
Fix it
Fix it
For every gap, we draft the amendment as a tracked change. Your team reviews, adjusts and approves. No blank page, no consultant's wish list, no backlog.
For every gap, we draft the amendment as a tracked change. Your team reviews, adjusts and approves. No blank page, no consultant's wish list, no backlog.
Prove it
Prove it
A complete audit trail shows what was found, what changed, when, why and who approved it. That is evidence ready for any inspector, auditor, board or investor.
A complete audit trail shows what was found, what changed, when, why and who approved it. That is evidence ready for any inspector, auditor, board or investor.
SOPHIA GapProof helps organisations close compliance gaps before they become findings, fines or failed deals
Inspection and audit readiness
Know exactly where you stand before an inspector or auditor arrives, with every gap closed and evidenced in advance.
Inspection and audit readiness
Responding to regulatory change
When standards or guidance change, find every affected document and update it, instead of waiting for the next review cycle.
Gap analysis against any regulation
Check policies against sector regulators, national standards, legislation and guidance, all mapped to the specific requirement.
Mergers, acquisitions and integration
Bring two policy sets together, close the gaps between them and evidence a single compliant position.
Investment, sale and due diligence readiness
Present a compliance position that stands up to investor and acquirer scrutiny, and protects valuation.
Investment, sale and due diligence readiness
Governance and board assurance
Give leaders assurance they can evidence, not just assert, with a board-ready summary before and after.
Data protection, cyber and AI governance
Align IT and data policies with data protection law, cyber security requirements, AI regulation and supplier assurance.
Financial controls and consumer duty
Ensure anti-money laundering, consumer protection and financial control documents are current and demonstrably followed.
Turn complexity into clarity with
SOPHIA Intelligence
Book a scoping call with our team
From the team behind SOPHIA, trusted by over 40,000 users across healthcare, pharmacy, education and other regulated sectors.
Turn complexity into clarity with SOPHIA AI
Book a scoping call with our team
From the team behind SOPHIA, trusted by over 40,000 users across healthcare, pharmacy, education and other regulated sectors.
SOPHIA Intelligence
Helping organisations make faster, smarter decisions — by turning complex documents, safety data and compliance requirements into clear, actionable insight with AI
Unlike general-purpose AI tools, SOPHIA Intelligence is built specifically for governance, compliance and regulatory use in complex, high-stakes environments. Full control over prompts and outputs. All data processed securely within your own environment — nothing shared externally, nothing used to train third-party models.
The challenge
More data. More deadlines. Less capacity to act.
Incidents, complaints, PFDs and review data build up quickly. Teams struggle to analyse them consistently, so important patterns go undetected.
Policies, procedures and governance documents grow faster than teams can assess them. Gaps, duplication and out-of-date content become harder to spot.
Preparing for inspections and accreditation visits is resource-heavy and easy to get wrong. Checking evidence by hand adds pressure and increases the risk of missed detail.
Manual analysis produces inconsistent results. That makes findings harder to trust, compare and act on across the organisation.
Too much time goes on spreadsheets, chasing evidence and formatting reports — and not enough on the work that improves outcomes and governance.
SOPHIA Intelligence is an AI-powered analysis platform built to help organisations quickly make sense of large, complex information — analysing hundreds of documents and datasets simultaneously, at a scale and speed no human team can match.
It ingests both your internal documents and external regulatory sources, processes them through its AI engine, and delivers structured, actionable intelligence — mapped to the standards and frameworks that matter to your organisation.
SOPHIA Intelligence is already helping teams work more efficiently, safely and in line with best practice
Inspection readiness and audit review
Benchmarking against inspection, national or international standards
Gap analysis between policies, sites or other organisations
Gap analysis between policies, sites or other organisations
Supporting merging organisations or groups to unify policies and processes, and analyse variation
Safety incident and trend analysis
Safety incident and trend analysis
Customer or patient experience analysis
Customer or patient experience analysis
Governance document alignment and consistency checks
EPR preparedness and process mapping
Turn complexity into clarity with SOPHIA AI
Book a scoping call with our team
From the team behind SOPHIA, trusted by over 40,000 users across healthcare, pharmacy, education and other regulated sectors.
Turn complexity into clarity with SOPHIA AI
Book a scoping call with our team
From the team behind SOPHIA, trusted by over 40,000 users across healthcare, pharmacy, education and other regulated sectors.